An office AI agent is a computer in your office running your own AI assistant. It connects to your email, calendar and files and works through daily admin. Here is how installation works.
1. Walkthrough
We find the three to five jobs that cost you the most time or money: unanswered quotes, unpaid invoices, inbox overload, paperwork, staff questions.
2. Choose the hardware
Most offices need a compact, complete mini PC. Offices that want private AI models running on site for sensitive work get a desktop with a graphics card. Add a small battery backup so a power blip doesn't stop it.
3. Build and connect
We set up the assistant (built on the open-source Hermes Agent), its skills and its connections, with access limited to the accounts you choose.
4. Privacy settings
Decide which documents stay on the office computer and which tasks may use cloud AI services such as Grok or Claude. Cloud usage runs on accounts in your business's name.
5. Install and train
We set it up on site and train you and one staff member: how to text it, approve its drafts and check its work.
6. Two careful weeks
For the first two weeks it asks approval for everything. You approve the messages you trust as templates.
7. Ongoing care
Monitoring, updates, nightly backups and new skills as your business grows.
What the office needs
- A wired internet connection where the computer will sit, if possible
- A power outlet, ideally with a small battery backup
- Business email and calendar accounts the assistant can be connected to
- A shared folder for documents it should read or file
- A decision on who on the team may text the assistant
Security basics we follow
- The assistant only gets access to the accounts and folders you choose.
- Accounts use strong, unique passwords and two-step sign-in where available.
- Nightly backups so nothing is lost if hardware fails.
- Updates applied regularly to keep the software and operating system secure.
- Nothing is sent outside the company under your name without approval until you approve it as a template.
What changes after the first month
Most offices start by using the assistant for the morning briefing and inbox triage. Once they trust it, they add follow-ups, invoice reminders and paperwork. The care plan covers adding new skills as your needs grow.
Questions
Why put AI on a computer in the office instead of the cloud?
Control and privacy: your documents can stay on hardware you own, and you choose exactly what the assistant can reach.
What does an office AI agent cost?
Office Starter is $2,499 one-time including the computer, plus a $149 monthly care plan.